Shared shortlists

A casting shortlist for the director on a private link, with voting

Pick your candidates and send the shortlist as one link. The director, producer or client sees photos, measurements and self-tapes without signing up, marks each one Yes / Maybe / No and leaves comments — and their decisions appear right in your applications.

No login and no sign-up for the recipient
Votes and comments come back into your applications
Actors’ contacts stay hidden unless you reveal them

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A free plan with no time limit, no card required.

A casting shortlist for the director on a private link, with voting

Getting a shortlist signed off takes longer than picking it

Screenshots and zip files

Build a deck from profiles, upload videos to a drive, send three files — and hope they open.

One link instead of files: photos, measurements and self-tapes on one page, on a phone too.

Answers in a chat

“Yes to the second and fifth, no to the one in blue” — then half an hour figuring out who is who.

Each reviewer votes “Yes / Maybe / No” on the candidate’s card, and the vote shows up in the application at once.

Contacts leak

The shortlist gets forwarded, and actors’ phone numbers end up with strangers.

Contacts are hidden in the shortlist by default, and the link can expire or be revoked.

One link for the whole shortlist

On the applications page, click “Share shortlist”: candidates in the Shortlisted and Approved statuses are already ticked, tick any others you want. Add a title, a message for the recipient and how long the link lives.

Links for 7, 30 or 90 days, or with no expiry
Views and review counts for every link
Revoke a link in one click
A password on the link, your own or generated

Easy for the client to review

Candidate cards with photos and a gallery, age, measurements and self-tapes right on the page. Your agency’s logo and name sit in the header, so the client sees a selection from you.

Works well on a phone
The link can’t be guessed, and search engines don’t index it
Contacts only if you switched them on

Votes and comments in your applications

Everyone who opens the link marks candidates Yes / Maybe / No and comments under their own name. On the applications page each candidate shows a vote counter, and the card lists every review.

Several reviewers on one link
Marks are saved and can be changed

PDF, Excel and ZIP when you need a file

For a presentation or print, export talent from the agency database to PDF in four layouts with your agency’s logo, to Excel for the producer and wardrobe, or to a ZIP with every photo and video uncompressed.

Choose the fields; contacts are off by default
Large exports are built in the background

How to share a shortlist

1
Pick candidates
Set Shortlisted on those who go through.
2
Create a link
“Share shortlist” — title, message, expiry.
3
Send it
By messenger or email — whatever suits.
4
See the decisions
Votes and comments appear in the casting’s applications.

Frequently asked questions

Does the client need an account?

No. The recipient opens the link in a browser and types their name at the first vote — that’s it. You see the name next to their votes.

Will the client see the actors’ contacts?

Only if you switched on “Show candidates’ contacts” when creating the link. They’re hidden by default, because shortlists often get forwarded.

Can several people review the same link?

Yes. Each reviewer votes under their own name, and you see every review for each candidate.

What happens when I revoke a link?

The page stops opening at once and says the link no longer works. Votes and comments left earlier stay in the applications.

Are self-tapes included in the shortlist?

Yes: videos attached to the application as a file or a link play or open right on the shortlist page.

From the blog

How to review casting applications fast: statuses, shortlists and teamwork

A hundred applications in one evening is doable if you never read the same profile twice. A status system, a review order and habits that save hours.

Exporting actor profiles to PDF and Excel: send a selection to the director in a minute

A polished PDF with photos for the director, a spreadsheet of measurements for the producer, an archive of originals for the editor. The export formats — and how not to send too much.

Teamwork in a casting agency: staff, permissions and invite codes

A casting is rarely one person's job. How to bring assistants and colleagues into your agency account, split permissions and stay in control of your castings.