Agency database

Talent database software for model and acting agencies

A CRM for casting agencies: actor and model profiles with photos, video and measurements, the team’s shared tags and notes after auditions, filters by look — all linked to casting applications.

Photos, video, documents and every measurement in one profile
Filters by gender, age, height, sizes and appearance
Grows straight from website, Telegram and email applications

Start for free See pricing

A free plan with no time limit, no card required.

Talent database software for model and acting agencies

Spreadsheets and folders break down at a few hundred actors

Photos live apart from the data

Measurements in a spreadsheet, photos on a drive, videos in a chat. One actor means opening three places.

Everything sits in the actor’s profile: photos, video, measurements, sizes, contacts and documents.

Searching from memory

“A man of 50–60, grey-haired, with good English” turns into half a day of scrolling.

Filters for gender, age, height, sizes, eye and hair colour, plus a tag search, leave a handful of matching profiles.

Candidates vanish after a casting

Strong actors who missed the role stay buried in a chat, and six months later nobody can find them.

A strong candidate goes into the database straight from the email or Telegram chat, with their details and photos.

An actor profile with everything you need to decide

Photos with a title shot, videos and showreels, measurements, clothing and shoe sizes, bio, skills and contacts in one card. Documents such as parental consent forms are kept in a closed section.

Compressed photos for viewing, originals for download
Video as a file or a YouTube link
A one-click PDF profile sheet

Filter by type instead of scrolling a sheet

Narrow the database by gender, age, height, clothing and shoe size, eye and hair colour, and combine it with a tag search. Out of three hundred profiles, eight right ones remain.

Search by name and by tag
Export the whole filtered list, across all pages

Filter by type instead of scrolling a sheet

The database fills itself from applications

When processing an email or a Telegram message, choose “Add to agency database” and the details and photos move into a profile. No retyping strong candidates after a casting.

AI splits the message text into profile fields
No duplicates: you are warned if the email is already in the database

The database fills itself from applications

Limits, storage and team under control

The agency page shows how many talents, applications and how much storage your plan has used, and the Storage page shows which files take up space. The agency owner grants the right to delete profiles.

The database, tags and notes are shared by the whole agency team
Actors’ contacts never leave the agency unless you decide so

How to start

1
Create an agency
Sign up as a casting director and create an agency in minutes, on a free plan with no time limit.
2
Bring your actors
Add the people you already work with — photos, measurements and tags.
3
Connect applications
Website form, Telegram bot and email: new candidates reach the database from applications.
4
Search and export
Filter by type and export a selection to PDF or Excel for the director.

Frequently asked questions

How is the agency database different from the platform’s talent search?

The agency database is your team’s private card index: profiles created by you and your colleagues or saved from applications, with shared tags and notes. Talent search covers the public profiles of actors registered on the platform; their contacts open only if the actor allows it or has applied to your casting.

Who can see the actors’ contacts?

Only the people in your agency. To show candidates to a director or client, export them to PDF or Excel, or send a casting’s candidates as a shortlist link. Contacts are off by default in both.

How many actors can I store?

The number of profiles and the storage depend on the plan; each plan’s limits are on the pricing page. Current usage is shown on the agency page.

See pricing

Can I export the database?

Yes: to a PDF in four layouts, to an Excel spreadsheet, or to a ZIP archive with every photo and video. The export follows your filters and chosen fields.

Does it work for model and kids’ agencies?

Yes. Profiles carry everything a model casting needs — height, measurements, clothing and shoe sizes — and for child actors you can keep parental consent forms in closed documents.

From the blog

Building an agency talent database you actually want to use

The best casting is the one you don't have to announce, because the right type is already in your database. How to keep an actor database with photos, measurements, tags and notes.

Exporting actor profiles to PDF and Excel: send a selection to the director in a minute

A polished PDF with photos for the director, a spreadsheet of measurements for the producer, an archive of originals for the editor. The export formats — and how not to send too much.

Teamwork in a casting agency: staff, permissions and invite codes

A casting is rarely one person's job. How to bring assistants and colleagues into your agency account, split permissions and stay in control of your castings.